For
Students
Employers Onboarding at WS Training
Training
courses
Understand how an apprenticeship is funded
All apprenticeships have a funding value. Some employers will pay 5% of the total funding value, and some will be exempt.
Others will pay fully through their levy pot. Use this link to work out which one will apply to you.
Initial Discussions
Understand your business needs and explain apprenticeships to you
We will take time to fully understand your needs and requirements for a new apprenticeship, whilst at the same time explaining to you the current expectations and conditions for having an apprentice including:
- Choosing the right programme
- Prior learning and initial assessments
- Off the job training
- The role of the mentor
- Our models of delivery
Once you are happy with the chosen programme and we would be the right provider, we will start the process.
Activate your Apprenticeship Service Account
If you want a quick guide to get started look here.
Find the right candidate
Once confirmed, we will promote your vacancy for you using the government apprenticeship recruitment system.
We will also promote the vacancy on our website, in our social media and through other agencies and partners to which we link to reach as many people as possible.
Like any job, we set a closing date. Â All applicants are then reviewed and passed onto you in a way that upholds the equality act, so you can decide if they are suitable to interview or not.
We will then inform candidates of the decision to interview or not and work out the best way to arrange for this to take place.
Formal Agreements
Before the start date we must ensure the following have been completed:
- You have an employer agreement in place between us and your company – signed by an authorised person
- You will formally request to work with us through the DAS System
- We confirm health and safety and safeguarding considerations
- We agree the first day of learning date
Understand what Initial Assessment Means
This guide is to help employers to work through the recognition of prior learning process with their training providers (the provider) and apprentices.
The Recognition of Prior Learning guidance offers more detailed information related to the policy intent, the apprenticeship funding rules and how to calculate a reduction in content, duration and cost.
Final Formal Stages
It is a requirement of the funding rules that all the below are completed on or by the first day of learning.
We then prepare for you the formal documents needed to proceed including:
The Proposal Meeting
- We believe it is very important everyone is on the same page from the beginning. Â We ask for a ‘proposal meeting’ takes place to confirm details and understanding of the initial assessment process. Â This can take around 45 minutes to complete.
- All parties will be asked to review and sign the meeting minutes as evidence.Â
The Apprenticeship Agreement
Establishes the legal requirement and the agreement between apprentice and employed
Signed by Employer and Apprentice only.
Training Plan
The details of how we aim to provide the Apprenticeship, and key contacts and details that you need to know.
Signed by Provider, Employer and Apprentice.
First Day of Learning
The Mentor, Apprentice and an representative for the provider meet.
Induction takes place Access to relevant systems are given. We discuss the starting point and journey. We agree the delivery model and plan. We provide access of our master classes and mentor support.
The programme then begins!
Final Documentation
We start to build up the learners portfolio and prepare them for the new standard.
- We set the tasks for the Apprentice each month
- You make sure they have the hours to complete the tasks during work time, and fulfil the Off the Job Rules
- We meet with you and the Apprentice every 3 months to check things are on track.
After the first few weeks, we will send you a final document called the ‘Request for Service’ that relates back to your contract with us, the training provider.
