HR Standards L3

Intermediate Qualification for those starting out in HR as a career

Apprenticeship standard: HR Support

Who is this aimed at? This Level 3 Apprenticeship is the entry route for a career in HR.

Some typical responsibilities may include: • handling day-to-day queries • providing HR advice • using HR systems to keep records • providing the business with relevant HR information • working with the business on HR changes • working on a range of HR processes, varying from transactional to relatively complex issues (from recruitment through to retirement).

HR Support professionals deliver front-line assistance to managers and employees. They take ownership for providing advice on a wide range of issues, using company policy and current law.

Entry requirements Applicants must be 16 or over and living in England.

The Level 3 Apprenticeship is comparable to an ‘A’-level standard of education. Whilst applicants do not necessarily need ‘A’ levels for successful completion of this apprenticeship, they do need to demonstrate capability of operating competently at the Level 3 standard of work. This may be judged according to the following descriptors:

Knowledge – shows an ability to learn factual, procedural and theoretical knowledge and understanding according to the HR Support Standard. As well as learning, retaining and processing this well-defined information, Level 3 apprentices show their ability to complete tasks and address problems that may be complex and non-routine. They can interpret and evaluate relevant information and ideas, and are aware of the different perspectives or approaches within HR.

Autonomy and accountability – Level 3 apprentices show aptitude to exercise responsibility, autonomy and judgement within limited parameters. They are able to take responsibility for initiating and completing tasks and procedures including, where relevant, responsibility for supervising or guiding others.

The selection criteria for recruiting an apprentice for an HR Support vacancy is the choice of the employer.

Initial assessment Before starting an apprenticeship, the training provider must conduct and document an initial assessment. The initial assessment covers:

  1. what the apprentice has already achieved – prior learning and/or attainment
  2. what apprentices should be able to achieve in the future – their potential.

The initial assessment ensures the apprentice is enrolled on the right level apprenticeship programme for their capability. It should also be an opportunity to cross-check the job role (or roles) with the Level 3 Apprenticeship Standard - HR Support and confirm whether the role offers the right opportunities for gaining the knowledge, skills and behaviours needed to achieve the apprenticeship training and successfully pass the end-point assessment activities.

Assessment of prior learning must be quantified with any relevant work experience and/or skills already attained. This is particularly relevant for existing employees. If an apprentice does not have a requirement for 20% off-the-job training, they will most likely have already attained the required level of competence and will therefore be ineligible for this apprenticeship. The initial assessment provides an opportunity to assess the learning needs of apprentices who do not have the minimum requirements of Level 2 English and Maths (A to C grades). Apprentices without these grades must acquire them as part of their apprenticeship training programme and before they start their end-point assessment.

Duration The apprenticeship training period must last a minimum of 12 months up to a maximum of 20 months. In addition, the end-point assessment takes 12 weeks plus an extra four weeks (should a re-sit be required).

Gateway All apprentices have to complete an end-point-assessment to complete their apprenticeship. An apprentice will work with their employer and training provider to decide on whether they are ready for their end-point-assessment. To check whether an apprentice is ready for end-point-assessment they need to go through the ‘gateway’. With the support of their training provider, an apprentice will need to provide the following evidence to successfully pass the gateway. This will include: • a minimum of 12 months on-programme training • certificates for Level 2 English and Maths qualifications • HR qualification certificates (optional for Level 3). Where no qualification has been completed, the training provider should issue a statement of knowledge. • statement of endorsement by the employer • 250 words summary of proposed Consultative Project. When an apprentice has successfully completed the gateway, they will move on to the end-point-assessment.

End-point-assessment As part of the assessment process, an apprentice will need to complete: • A Consultative Project • A Professional Discussion. Through the Consultative Project and the Professional Discussion, an apprentice will be assessed against the knowledge, skills and behaviours required for Level 3. Both types of assessment are assessed by an experienced Assessor from the CIPD, as the independent end-point assessment organisation. All of the CIPD Assessors are Chartered Members or Chartered Fellows, have a strong background in HR and have been assessing against HR standards for at least five years.

Consultative Project The Consultative Project gathers evidence against the knowledge and skills components. In this assessment, the apprentice will work on a real project in the workplace relevant to their role. As part of the gateway, an apprentice will present the project they’ll undertake by completing a project synopsis. Once this has been approved, an apprentice has 10 weeks to complete and write up the Consultative Project. Professional Discussion The day after an apprentice submits their Consultative Project they will have a Professional Discussion with a CIPD Assessor. This Professional Discussion is via video conference and takes between an hour to an hour and a quarter. The purpose of the Professional Discussion is to gather evidence against the skills and behaviours required in the apprenticeship standard. An Assessor may also ask a few questions on the Consultative Project.

Scoring and grading An apprentice will be awarded a Fail, Pass or Distinction. To achieve a Pass, an apprentice needs to have met all the components being assessed. To achieve a distinction, an apprentice needs to have passed all components as well as exceeding expectations in a number of components being assessed. Distinctions are by exception and recognise a small number of apprentices who are seen as outstanding. If an apprentice fails, they are entitled to one resit. Further resits need to be agreed by the employer.

Apprenticeship certification and CIPD membership The CIPD, as the end-point assessment organisation, applies for the apprenticeship certificate within two weeks, upon successful completion of the end-point assessment. Apprentices who attained the CIPD’s Level 3 HR Certificate/Diploma will apply for Associate CIPD membership alongside their qualification. All other apprentices who have successfully passed their apprenticeship with the CIPD, as the apprenticeship-awarding organisation, will be offered Associate CIPD membership within two weeks of passing the end-point assessments.

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